Inventory Searches

This help topic is applicable to the following TireMaster applications:

TireMaster Point of Sale

TireMaster Plus

TireMaster Corporate

When looking up items, you can use various search options—referred to as prompts in TireMaster—to narrow your search and control how the items you find are displayed on the Inventory List.

A quick look code can be any combination of numbers or letters that’s easy to remember. Many dealers use quick look codes as a way to look up tire sizes without having to type slashes or letters. Searching with quick look codes is helpful at point of sale.

To search with quick look codes

1. Select Inventory > Maintenance. TireMaster prompts you to search for an item.
Tip: To reuse the codes from a previous search, click Past Lookups and make a selection from the drop-down list.
2. Click the tab you want to use for the search.
3. In the 3-Quick Look row, click the Start field and type a full or partial quick look code.
Tip: Clicking Clear removes the quick look code from the screen.
4. To use different sort codes for the search, type the letters or numbers for the codes in the Sort field.
Note: You can use up to four of the sort codes displayed to the right of the Sort field. When a sort code cannot be used to perform a task or organize information on a report, it’s disabled.
5. Select or the following check boxes as needed:

To include active items in the search, make sure the Active Items Only check box is selected.

To include discontinued items in the search, make sure the Include Discontinued Items check box is selected.

To display the items from the highest to lowest order on the Inventory List, select the Descending check box.

Note: Because TireMaster is designed to always display quantities from highest to lowest, the Descending check box is disabled when the letter Q is the only code entered in the Sort field.
6. Click OK. The Inventory List opens.
7. Select an item and click OK.
In TireMaster Corporate, clicking Other Site displays see available and on-order quantities for another site.

You can narrow your search to items that are made by a particular manufacturer. This method of searching for items is helpful when you create purchase orders.

To search for items by manufacturer

1. Select Inventory > Maintenance. TireMaster prompts you to search for an item.
Tip: To reuse the codes from a previous search, click Past Lookups and make a selection from the drop-down.
2. Click the tab you want to use for the search.
3. In the Manufacturer row, click in the Start field and press . Then select the manufacturer code from the list that appears and click OK.
Tip: Clicking Clear removes the manufacturer code from the screen.
4. If you want to use different sort codes for the search, type the letters or numbers for the codes in the Sort field.
Note: You can use up to four of the sort codes displayed to the right of the Sort field. When a sort code cannot be used to perform a task or organize information on a report, it’s disabled.
5. Do one or more of the following as needed:

To include active items in the search, make sure the Active Items Only check box is selected.

To include discontinued items in the search, make sure the Include Discontinued Items check box is selected.

To display the items from the highest to lowest order on the Inventory List, select the Descending check box.

Note: Because TireMaster is designed to always display quantities from highest to lowest, the Descending check box is disabled when the letter Q is the only code entered in the Sort field.
6. Click OK. The Inventory List opens.
7. Select an item, and click OK.
In TireMaster Corporate, clicking Other Site displays see available and on-order quantities for another site.

With some prompts, you can look for a range of items. For example, you can search for all of the items that fall within a particular product code range. Using a range lets you narrow your search. The prompts that you can use to search for a range of items have active (white or yellow) fields in the End column of the Custom Inventory Lookup screen.

To search for a range of items

1. Select Inventory > Maintenance. TireMaster prompts you to search for an item.
Tip: To reuse the codes from a previous search, click Past Lookups and make a selection from the drop-down.
2. Click the tab you want to use for the search.
3. Define the beginning and end of the range:
a. Click the Start field for the row you’re using and type a code, number, letter, or description. For group and category ranges, click and make a selection from the list that appears.
Note: You can use both full and partial entries for the following search options to look up a range of items: quick look code, product code, group, category range, size range, vendor part number range, bolt pattern, wheel width, wheel offset, and the number of lug nuts.
b. Click the End field for the same row and type a code, number, letter, or description. For category and size ranges, click and make a selection from the list that appears.
Tip: Clicking Clear removes the codes from the screen.
4. If you want to use different sort codes for the search, type the letters or numbers for the codes in the Sort field.
Note: You can use up to four of the sort codes displayed to the right of the Sort field. When a sort code cannot be used to perform a task or organize information on a report, it’s disabled.
5. Select or clear the following check boxes as needed:

To include active items in the search, make sure the Active Items Only check box is selected.

To include discontinued items in the search, make sure the Include Discontinued Items check box is selected.

To display the items from the highest to lowest order on the Inventory List, select the Descending check box.

Note: Because TireMaster is designed to always display quantities from highest to lowest, the Descending check box is disabled when the letter Q is the only code entered in the Sort field.
6. Click OK. The Inventory List opens.
7. Select an item, and click OK.
In TireMaster Corporate, clicking Other Site displays see available and on-order quantities for another site.

You can look up an item by scanning its bar code or typing its bar code on the Custom Inventory Lookup screen.

Note: Up to three different bar codes can be assigned to a single item.

To search for items with bar codes

1. Select Maintenance from the Inventory menu. The Custom Inventory Lookup screen appears.
2. Click the tab you want to use for the search.
3. In the 6-Bar Code row, click the Start field. Then scan the item’s bar code or type the numbers in the item’s bar code.
Note: You can also type a partial bar code. In this scenario, TireMaster retrieves all items whose bar codes include the sequence of numbers you typed.
4. Click OK. The Inventory List appears.
5. To open the item’s record, click OK.
In TireMaster Corporate, clicking Other Site displays see available and on-order quantities for another site.

When you need to look up tires for a vehicle that accepts staggered fitments, use the Split Look option to define the differing front and rear tire sizes. The Split Look option allows you to search with two different quick look codes.

To search for staggered fitment tires

1. Select Inventory > Maintenance. TireMaster prompts you to search for an item.
2. Click the tab you want to use for the search.
3. In the Split Look row, click the Start field and type the quick look code (typically the size without letters or slashes) for the first size you need to find.
Note: It doesn’t matter if the front or rear size is used first.
4. In the Split Look row, click the End field and type the quick look code for the second size you need to find.
5. To narrow down the search, do the following as needed:

Click in the Start field for the Description row and type a full or partial description.

Click in the Start field for the Manufacturer row and press . Then select the manufacturer code from the list that appears and click OK.

6. Click OK. The Inventory List appears.
Note: If you don’t define the description, manufacturer, or both, sort the Inventory List by description or manufacturer to simplify finding the same kind of tire in both sizes.
7. Select an item, and click OK.
In TireMaster Corporate, clicking Other Site displays see available and on-order quantities for another site.
8. To access the information about the other tire for the staggered fitment, click the Prev or Next buttons as needed.

For some searches, you can use more than one code to look for items. For example, you can search for all Goodyear tires that fall within a particular size range.

To search for items using multiple codes

1. Select Inventory > Maintenance. TireMaster prompts you to search for an item.
Tip: To reuse the codes from a previous search, click Past Lookups and make a selection from the drop-down.
2. Click the tab you want to use for the search.
3. Click the Start field for the first row you’re using, and type a code. For manufacturers, groups, and categories, you can click and select a code from a list. If the row can be used to search by range, you can also enter a code in the End field.
4. Repeat step 3 for the additional codes that you’re using for the search.
Tip: Clicking Clear removes the codes from the screen.
5. If you want to use different sort codes for the search, type the letter or number for the codes in the Sort field.
Note: You can use up to four of the sort codes displayed to the right of the Sort field. When a sort code cannot be used to perform a task or organize information on a report, it’s disabled.
6. Select or clear the following check boxes as needed:

To include active items in the search, make sure the Active Items Only check box is selected.

To include discontinued items in the search, make sure the Include Discontinued Items check box is selected.

To display the items from the highest to lowest order on the Inventory List, select the Descending check box.

Note: Because TireMaster is designed to always display quantities from highest to lowest, the Descending check box is disabled when the letter Q is the only code entered in the Sort field.
7. Click OK. The Inventory List appears.
8. Select an item, and click OK.
In TireMaster Corporate, clicking Other Site displays see available and on-order quantities for another site.