Troubleshoot Validation Messages

The following information describes errors generated during the validation process. You need to complete the settings identified in validation errors.

System Control Corporate checks the corporate-site control for TireMaster Corporate systems. To change this setting, call ASA Support.

System Control: Enterprise checks the Enterprise setting. To change this setting, call ASA Support.

System Control (GL): Default Department checks the default department setting in System Controls. If the validation generates an error, make sure the department set in the General Ledger tab exists in the Department Listing screen.

System Control (GL): Default GL Class checks the default GL class setting in System Controls. This option is set in the System Controls and cannot be changed.

System Control (Inventory): Inventory Cost Method checks whether an inventory costing method has been set in the System Controls. If the validation generates an error, select a costing method in the Inventory tab.

System Control (Vendor): Default Checking Account checks whether a default checking account has been set. If the validation generates an error, make sure the checking account set in the Vendor tab exists in the Checking Account List.

System Control (GL): Default Account - Cash checks the default general ledger account setting for cash. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Freight checks the default general ledger account setting for freight. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Sales Tax checks the default general ledger account setting for sales tax. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Fin Charge Income checks the default general ledger account setting for finance charge income. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Year-end Profit/Loss checks the default general ledger account setting for year end profit or loss. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Over & Short checks the default general ledger account setting for posting overages and shortages. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Inventory Correction checks the default general ledger account setting for rounding errors in inventory calculations. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Default Account - Inventory Clearing Account checks the general ledger account setting for the inventory clearing account. If the validation generates an error, make sure the account number for your inventory clearing account has been set in the General ledger tab in System Controls. If this setting has been completed, then verify that the general ledger account is valid.

System Control (GL): Default Account - FET Correction checks the default general ledger account for FET rounding error corrections. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Startup Account - Accounts Receivable checks the default general ledger account for the accounts receivable startup account. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Startup Account - Accounts Payable checks the default general ledger account for the accounts payable startup account. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (GL): Startup Account - Inventory checks the default general ledger account for the inventory startup account. If the validation generates an error, make sure the account set in the General ledger tab in System Controls exists in the chart of accounts.

System Control (Other): Startup/IC Vendor checks the vendor designated for documenting startup accounts payable balances and any inventory count adjustments. If the validation generates an error, make sure there is a vendor record for the vendor named in the Other tab in System Controls.

General Ledger: Fiscal Calendar (Year and Period) checks the fiscal calendar for the current date. If the validation generates an error, add the period with today’s date to the fiscal calendar.

System Control (Customer): Statement Cutoff Date - Most Recent checks whether the date set for your last statement cutoff is valid. If the validation generates an error, define the date when you last cut off statements. If you don’t generate customer statements, enter any date in the past except the default date.

Customer/Vendor Types: Type (GL Accounts and Dept) checks whether any customer and vendor types are set up and if the settings used in those types are valid. If the validation generates an error, make sure that you have at least one customer or vendor type set up and that the GL accounts and departments used in it exist.

Customer/Vendor Maintenance: Customers/Vendors (Type) checks whether any customers and vendors are set up and that the type assigned to them exists in the Customer/Vendor Type List. If the validation generates an error, check customer and vendor records to see whether an invalid customer or vendor type has been assigned.

System: System User Messages checks whether all user messages are present in the system. If the validation generates an error, call ASA Support.

Inventory Maintenance: Inventory (GL Code) checks whether any inventory items are set up and that the GL codes assigned to items are valid. If the validation generates an error, make sure the GL codes assigned to items exist.

System Control (Enterprise): Interstore Offset - Major Account checks whether an interstore offset account has been set for Enterprise systems. If the validation generates an error, create an interstore offset account in the chart of accounts. Then define the number for the new account in the Interstore Offset - Major Account field in the Enterprise tab in System Controls.

System: GL Accounts in Use (Active Only) checks whether valid general ledger accounts are used in program settings. If the validation indicates that a general ledger account is invalid or does not exist, make sure the account is included in the chart of accounts and is marked as active.

The following information describes warnings generated during the validation process. You are not required to complete the settings identified in validation warnings.

System Control (Inventory): Shop Supplies Item checks whether a shop supplies item has been set in System Controls. If the validation generates a warning and you charge a shop supplies fee, consider setting this control in the Inventory tab.

Setup: Inventory GL Codes (GL Accounts and Dept) checks whether any GL codes are set up. To eliminate a warning, you might want to create at least one GL code.

Vendors: Nat’l Recon Codes (GL Accounts and Dept) checks whether any reconciliation codes are set up. To eliminate a warning, create at least one reconciliation code.

Setup: Checking Accounts (GL Account) checks whether any checking accounts are set up. To eliminate a warning, create at least one checking account.

Setup: Credit Cards (GL Account) checks whether any credit cards are set up. To eliminate a warning, create at least one credit card.

Customer/Vendor Maintenance: Customers/Vendors (Type) checks whether any customers and vendors are set up and that the type assigned to them exists in the Customer/Vendor Type List. To eliminate a warning, create at least one customer and one vendor.

Inventory Maintenance: Inventory (GL Code) checks whether any inventory items are set up and that the GL codes assigned to items are valid. To eliminate a warning, add items to the system.

System Control (Commission): Default Commission Matrix Code checks whether a default commission matrix code has been set. If the validation generates a warning and you pay sales commissions, make sure that a default matrix code is set in the Commission tab in System Controls and that the code exists in the Commission Codes List.

System Control (Commission): Default Commission Type - Customer checks whether a default customer commission type has been set. If the validation generates a warning and you pay sales commissions, make sure that a default customer commission type code is set in the Commission tab in System Controls and that the code exists in the Customer Commission Types screen.

System Control (Commission): Default Employee Commission Matrix checks whether a default commission matrix has been set. If the validation generates a warning and you pay sales commissions, make sure that a default employee commission matrix is set in System Controls.

System Control (Commission): Default Commission Type - Inventory checks whether a default inventory commission type has been set. If the validation generates a warning and you pay sales commissions, make sure that a default inventory commission type code is set in the Commission tab in System Controls and that the code exists in the Inventory Commission Types screen.