Custom Inventory Lookup Screen

This help topic is applicable to the following TireMaster applications:

TireMaster Point of Sale

TireMaster Plus

TireMaster Corporate

The Custom Inventory Lookup screen is used to find inventory items in the TireMaster database. You define the requirements for inventory searches by entering one or more codes in the fields on the Custom Inventory Lookup screen. The screen also has five tabs that you can customize for various circumstances in which you look up items.

The Custom Inventory Lookup screen includes a set of customizable tabs and settings that affect the way in which items retrieved by a search are displayed. For information about the tabs, see Configure the Custom Inventory Lookup Screen.

Item

Description

Past Lookups

Lets you select the codes used for a previous search from a drop-down and reuse them in a new search.

Prompt

Displays the names of the search options for the selected tab. The search options are actually various settings assigned to items, including size, product code, and bar code.

Start

Lets you type a code, number, letter, or description to use for searches:

When searching for a range of items, set the beginning of the range in this column.

When searching by manufacturer, group, and category, click and make a selection from a list.

When using the Split Look option to search for staggered fitments, type one size in this column and the other size in the End column.

End

Lets you type the code, number, letter, or description for the end of a range of items:

When searching for a range of items, set the end of the range in this column (for search options that can be used to look up a range of items).

When searching by group and category, click and make a selection from a list.

When using the Split Look search option to find staggered fitments, type one size in the Start column and the other size in this column.

Sort

Lets you set the order for displaying items retrieved by a search on the Inventory List. The first code is the primary sorting method, the second code is the secondary sorting method, and so on. For example, if the primary sort order is rim size, all items with the same rim size will be sorted by the secondary sort order instead.

Note: You can enter up to four sort codes. When a sort code cannot be used to perform a task or organize information on a report, it’s disabled.

Active Items Only

Lets you include active items in the search.

Include Discontinued Items

Lets you include discontinued items in the search.

Descending

Lets you display the items retrieved by the search from the highest to lowest. The items that match the primary sort order will be displayed in descending order first followed by those matching the secondary sort order, and so on.

Note: Because TireMaster is designed to always display quantities on the Inventory List from highest to lowest, this check box is disabled when the letter Q is the only code entered in the Sort field.

Name

Lets you change the name of the selected tab.

Note: This button is visible only when accessing the Custom Inventory Lookup screen from the Setup menu.

Clear

Removes codes that have been entered in the Start and End columns.

OK

Functions in one of the following ways:

From the Inventory menu, begins the search for items.

From the Setup menu, saves changes to the screen.

Cancel

Functions in one of the following ways:

From the Inventory menu, lets you stop the search for items.

From the Setup menu, lets you cancel changes to the screen.

The TireMaster startup database includes the following tabs: Standard, Receiving, Pricing, Editing, and Other. You can tailor each tab for the various tasks in which you search for items. For example, you can set up one tab for point of sale and another for ordering from vendors. The settings for the Custom Inventory Lookup screen can differ for each workstation.

Note: The settings on the first tab determine how items are retrieved when searching with the down-arrow lookup method. For more information, see Down Arrow Lookup Method.

To configure the Custom Inventory Lookup Screen

1. Select Setup > Inventory Lookup. The Custom Inventory Lookup screen opens.
2. To rename a tab, click the tab and then click Name. TireMaster prompts you to name for a name.
3. Type the new name for the tab and click OK.
Tip: To avoid having to scroll right to see the name of tab 5, use short names for all of the tabs.
4. To modify the rows on a tab, click the row you want to change. Then click , and select a search option from the drop-down.
5. Repeat step 4 until the search options you want to use are listed.
Tip: To save time at the counter, set up the Custom Inventory Lookup screen so the prompts are listed in order of importance for each task. For example, you could list the Size Range prompt first for a point of sale tab, while Product Code Range could be used first a tab for receiving inventory.
6. Using the codes to the right of the Sort field, type the sort order. For example, to sort by rim size, quick look code, and best price, type R3B.
7. Select or clear the following check boxes as needed:

To include active items in searches by default, select the Active Only check box.

To include discontinued items in searches by default, select the Include Discontinued Items check box.

To display items from the highest to lowest order by default, select the Descending check box.

Note: Descending order is associated with the first code typed in the Sort field (step 6). For example, if you type in the code BR3, best price will be displayed in descending order.
8. To set up the remaining tabs, repeat steps 2 through 6.
9. To save the screen configuration, click OK.

Before you can use the Custom Inventory Lookup screen, you need to enable it in System Controls.

To enable the Custom Inventory Lookup Screen

1. Select Setup > System Controls. The System Controls screen opens.
2. Click the Inventory tab.
3. Scroll down to the Custom Inventory Lookup setting and see if it is set to Yes. If it is not, press Enter and select Yes.
4. Close the System Controls screen.