PO System Screen

This help topic is applicable to the following TireMaster applications:

TireMaster Point of Sale	TireMaster Plus	TireMaster Corporate

In TireMaster, you manage the inventory replenishment process with the PO System screen.

Purchase Orders Tab

The Purchase Orders tab lists the POs created when orders were placed. Purchase orders include the items you want to buy from vendors, along with the quantities needed and the prices (your cost) for the items. The inventory replenishment process often begins by creating a purchase order. In TireMaster Corporate, users at the corporate site can view all purchase orders and users at a store can view only the POs created at that store.

Item	Description
Vendor	Displays only the purchase orders for the selected vendor.
	Clicking this button lets you display only the purchase orders for a specific vendor.
Find Doc	Lets you search for a purchase order by entering its reference number or its system-generated document number.
Reset Vendor	Lets you remove the name entered in the Vendor field, so you can view purchase orders for all vendors.
Filter Off	Disregards the setting for the maximum number of documents displayed on the screen. The maximum number of documents is defined by a system control. For more information, see Grid Control - Limit 2. Note: When you close and re-open the screen, the filter that limits the number of documents is turned back on.
Open (green)	Means items on the purchase order have not yet been ordered.
Ordered (yellow)	Means items on the purchase order have been ordered but not received.
Partial (light blue)	Means some items on the purchase order have been received.
Fulfilled (dark blue)	Means all items on the purchase order have been received.
S	Shows the status of the purchase order.
Site	Displays the site where the purchase order was created. In TireMaster Plusand TireMaster Point of Sale, this number is always 1.
PONum	Displays a purchase order’s system-assigned document number.
PODate	Displays the date a purchase order was created.
Ref	Displays purchase order’s reference number.
Name	Displays the vendor’s name.
Open	Displays only purchase orders whose status is open (for the selected vendor or all vendors).
Ordered	Displays only purchase orders whose status is ordered or partially-received (for the selected vendor or all vendors).
All (option)	Displays all purchase orders regardless of their status (for the selected vendor or all vendors).
Add	Lets you create a new purchase order.
Edit	Lets you do one of the following: View and update the item’s on an open purchase orders View the items on ordered purchase orders
Delete	Lets you delete open purchase orders.
Receive	Lets you receive items on a purchase order.
Print	Displays the purchase order in the Report Window so you can print it.
Close	Exits the screen.

Receiving Documents Tab

Receiving documents (RDs), are displayed on the Receiving Documents tab. A receiving document is a list of items that have been delivered. When the inventory replenishment process begins with a PO, a receiving document is created with the information from the PO. When items are delivered without a corresponding purchase order, you can create a receiving document from scratch.

In TireMaster Corporate, users at the corporate site can view all receiving documents and users at a store can view only the receiving documents created at that store.

Item	Description
Vendor	Displays only the receiving documents for the selected vendor.
	Clicking this button lets you display only the purchase orders for a specific vendor.
Find Doc	Lets you search for a receiving document by entering its reference number or its system-generated document number.
Reset Vendor	Lets you remove the name entered in the Vendor field, so you can view receiving documents for all vendors.
Filter Off	Disregards the setting for the maximum number of documents displayed on the screen. The maximum number of documents is defined by a system control. For more information, see Grid Control - Limit 2. Note: When you close and re-open the screen, the filter that limits the number of documents is turned back on.
Rev. RD	Lets you reverse receiving documents for orders that haven’t been priced. This button is visible only when the status Received (Un-priced) is selected.
Open (magenta)	Means items on a receiving document have been ordered but not received.
Received (dark blue)	Means items on a receiving document have been received but not priced.
Priced (gray)	Means items on a receiving document have been received and priced.
S	Shows the status of a receiving document.
Site	Identifies the site at which a receiving document was created. In TireMaster Plus and TireMaster Point of Sale systems, this number is always 1.
RDNum	Displays the system-assigned number for a receiving document.
RDDate	Displays the date a receiving document was created.
Ref	Displays the reference number for a receiving document.
Name	Displays the vendor’s name.
Open	Displays receiving documents with items that have not been received (for the selected vendor or all vendors).
Received (Un-Priced)	Displays receiving documents for items that have been received but have not been priced (for the selected vendor or all vendors).
All (option)	Displays all receiving documents (for the selected vendor or all vendors).
Add	Lets you create a new receiving document.
Edit	Lets you view a receiving document.
Delete	Lets you delete open receiving documents. Once items on a receiving document have been received, this button is disabled.
Price	Lets you price items on a receiving document.
Print	Displays the selected receiving document in the Report Window so you can print it.
Close	Exits the screen.

Historical Vendor Invoices Tab

The Historical Vendor Invoices tab lists the vendor invoices, called vendor invoice documents (VIDs) in TireMaster, for completed orders. You create VIDs when bills from your vendors arrive. Creating VIDs is usually referred to as pricing orders, because you record the prices charged by vendors and generate payables.

In TireMaster Corporate, users at the corporate site can view all vendor invoices and users at a store can view only the vendor invoices created at that store.

Item	Description
Vendor	Displays only the historical vendor invoices for the selected vendor.
	Clicking this button lets you display only the vendor invoices for a specific vendor.
Find Doc	Lets you search for a vendor invoice by entering its reference number or its system-generated document number.
Reset Vendor	Lets you remove the name entered in the Vendor field, so you can view historical vendor invoices for all vendors.
Filter Off	Disregards the setting for the maximum number of documents displayed on the screen. The maximum number of documents is defined by a system control. For more information, see Grid Control - Limit 2. Note: When you close and re-open the screen, the filter that limits the number of documents is turned back on.
SiteNo	Identifies the site at which a vendor invoice was finalized. In TireMaster Plus and TireMaster Point of Sale systems, this number is always 1.
VIDNum	Displays the document number for the vendor invoice.
VIDDate	Displays the date that a vendor invoice was finalized.
Ref	Displays the reference number for a vendor invoice.
Name	Displays the vendor’s name.
Print	Displays the selected vendor invoice in the Report Window so you can print it. .
Close	Exits the screen.