Making Payments from a Bank Account

With TireMaster, you can generate checks and record electronic payments (debit card, online bill pay, and ACH). If you’ve set up customer or vendor records for payees, you can post payments to both a customer or vendor subledger account and the general ledger. When there are no customer or vendor records for payees, payments post to the general ledger only.

Note: For tracking purposes, you can look up payments made with the Check Reconciliation screen in the subledger for ZZ-Misc Vendor.

To make a payment

1. From the General Ledger menu, select Check Reconciliation.

2. Select the bank account from which the payment is being made.

3. Click Add. The Check Reconciliation Add screen appears.

4. For the transaction type, make sure Check is selected.

5. To backdate or postdate the payment, change the entry in the Date field.

6. Define how the payment should be handled:

To post the payment to a vendor’s subledger account, select AP and look up the vendor when prompted.
To post the payment to a customer’s subledger account, select AR and look up the customer when prompted.
For a payment that should not post to a vendor or customer subledger account, select Other. Then type the name of the payee.

Note: In this area of the program, addresses are not included on checks classified as other. If you need to include an address on a check, select Easy Checks from the General Ledger menu.

7. Type a memo, reference (such as a document number), or both if needed.

8. Enter the amount of the payment:

If you’re posting the payment to a customer or vendor subledger, type the amount in the lower-right corner of the screen.
If check is not posting to a customer or vendor subledger, click Add. Then enter the general ledger account number and amount of the offsetting entry.

Note: Depending on the scenario, you might also need to select a different site, department, or GL class for the offsetting entry. To look up an account number, site, department, or class, press in the appropriate column and make a selection from the list that appears.

9. Indicate whether a check is needed.

To print a check for the payment, make sure the Print Checks check box is selected.
If the payment will be or was already processed electronically (with a debit card, online bill pay, or ACH), clear the Print Checks check box.

10. Click OK. TireMaster prompts you to complete the payment.

11. Click Yes. One of the following occurs:

If you printed a check, TireMaster prompts you to verify the check printed okay. If it did, click Yes and generate a check detail report (if needed). If you need to reprint the check, click No and follow the on-screen instructions.
If you didn’t print a check, generate the check detail report (if needed).

An entry for the payment is added to the Check Reconciliation screen.

Note: Payments processed with the Check Reconciliation screen use the document-type code EC. For more information, see Easy Checks.