National Credits Screen

Invoice

Lets you look up credits by invoice number.

Exact Match

Lets you limit the search to a credit with a specific invoice number.

Claim

Lets you look up credits by claim number (the invoice’s reference number).

Start Date

Lets you view claims or invoices completed on or after the selected date.

Show Processed

Lets you show or hide credits that have already been processed.

Date

Displays the date the invoice posted to the general ledger.

Site

Displays the site where the invoice was completed. In single-store systems and TireMaster Point of Sale, the site number is always 1.

Mod

Displays the document type for the invoice:

• NA is for national-account invoices

• GS if for government-support invoices

• Blank is for adjustment invoices

Invoice

Displays the document number for the invoice.

Amount

Displays the expected credit amount for the invoice (not including a commission).

Com

Displays the expected commission for the vendor credit.

Note: This amount is a percentage of the invoice total. The percentage for calculating the expected commission is set in the National Recon Code Edit screen.

Claim

Displays the reference number entered on the invoice.

Memo#

Lets you enter the vendor-assigned credit memo number.

Note: This number is displayed in the Ref field on the AP Payments screen and the vendor’s ledger.

CR Date

Lets you enter the date that the actual credit posted to the general ledger. When entering the date, use the MM/DD/YYYY format.

CR Amount

Lets you enter the amount of the credit received from the vendor. Typically, this amount is the total of the line-item credits without any commission.

Note: If you want to include the commission in the credit amount, the reconciliation code needs to be set up so the commission gains and losses post to the same general ledger account.

CR Com

Lets you enter the amount of the actual commission received for a vendor credit, if any. This amount posts to the commission sales account assigned to the reconciliation code.

Diff

Displays the total gain or loss for the credit and commission. Gains are shown as positive amounts and losses are shown as negative amounts.

P

Identifies which credits have been processed.

Expected (as listed)

Displays the total of the expected credits.

Process Credit on Selected Line

Lets you update the information about the selected vendor credit.

Reconcile Report

Lets you print the Reconciliation Report.