Reversing a Receiving Document

If an order was incorrectly received, you can reverse the receiving document for it as long as the order has not been priced.

Note: Negative receiving documents that have been created for vendor returns can also be reversed, as long as they haven’t been priced.

To reverse a receiving document

1. Select PO & Receiving from the Inventory menu. The PO System screen appears.

2. Click the Receiving Documents tab.

3. To display receiving documents that haven’t been priced, select Received (Un-priced). The Rev. RD button appears in the upper-right corner of the screen.

4. Select the receiving document you want to reverse and click Rev. RD. A message similar to the following appears: “Are you sure you want to reverse RD# 1-18?”

Tip: If you cannot see the Rev. RD button, make sure (Received Un-priced is selected.

5. Click Yes. The reversed receiving document is added to the PO System screen, and the status for both the original and reversed receivings is set to priced.

Note: No vendor invoice documents are created for the original receiving or the reversal. To view the original and reversed receiving documents, click the Receiving Documents tab. Then select the status All. The reference number for the reversal includes the letters REV and the reference number for the original receiving.