AR Collections

Referring to the AR Collections Report can help you collect money from customers who have outstanding balances. Depending on which customer lookup is used, information generated by this report can be grouped by customer, customer type, or salesperson. Balances displayed on the report can be aged by the date of the sale or by the payment due date.

To generate the AR Collections Report

1. Select Reports from the Closing menu. The Report List appears with the Close tab selected.

2. Select AR Collections, and click Launch. The AR Collections Report screen appears.

3. To look up balances, do the following as needed:

For all outstanding balances, leave the Customer Name, Customer Type, and Salesperson fields blank.
For a specific customer, click Customer Name and look up the customer. For more information, see Looking Up a Customer.
For one or more customer types, click Customer Type. Then select one or more types and click OK.

Note: For multiple types, press Ctrl while selecting each type.

For customers assigned to a specific salesperson, click Salesperson and select a name from the list that appears.

4. Indicate how to age the balances by selecting either Invoice Date or Invoice Due Date.

5. Indicate how to organize information on the report by making a selection from the Group By drop-down list.

Note: This option is not available when generating a report for a single customer.

6. To include invoice information on the report, make sure the Show Detail check box is selected. For totals only, clear the check box.

7. Click Print. The Report Window opens.

8. Print the report and close the Report Window.

9. To generate a report for other customers, click Reset. Then repeat steps 3 through 8.

10. Close the AR Collections Report screen.