Adding a Vendor

Before you can order items from a vendor, a vendor record must exist in TireMaster.

To add a vendor

1. Select Maintenance from the Vendors menu. The Name Lookup/Entry screen appears.

2. Click Cancel to close the Name Lookup/Entry screen.

3. Click Add on the Vendor Maintenance screen. TireMaster prompts you for the vendor’s name.

4. Type the vendor’s name and click OK. The new vendor record is created.

5. Enter the vendor’s contact information:

a. Type the vendor’s street or mailing address.

b. Type the vendor’s zip code. If the zip code has already been used in TireMaster, the Zip Codes screen appears.

c. Click OK. The city and state are added to the vendor’s contact information.

d. Add the phone numbers that you want to have on record for the vendor. For more information, see Adding Phone Numbers and E-mail Addresses.

6. If you need to assign a different type to the vendor, click the Acct Type field, press , and select a type from the list. Otherwise, leave the vendor type set to V.

7. If the vendor has given you a credit limit, type it in the Credit Limit field.

8. If you want to assign a default expense account to the vendor, click the Exp Acct field, press , and select an account from the list that appears.

Note: A journal-entry line for this account is automatically generated when creating vendor charges for this vendor.

9. Enter the vendor’s tax reporting information, as needed.

a. Type the vendor’s Tax Identification number or Social Security number in the TIN# field. The 1099 Vendor and W-9 on file check boxes become active.

b. If you need to complete a 1099-Misc form for the vendor, select the 1099 Vendor check box.

c. If you have IRS form W-9 in your possession for the vendor, select the W-9 on file check box.

10. If you have any notes about the vendor that you want to save, type them in the Notes field.

11. To save the new vendor’s record, click OK.