Vendor Ledger/History Tab

The Ledger/History tab displays the vendor’s subledger activity.

Note: You can limit the number of documents retrieved when looking up a vendor’s history by setting a system control. For more information, see AR/AP Lookup Date.

Item	Description
Search	Lets you narrow down the documents displayed by invoice number, reference number, PO number, check number, or amount.
Sort By:	Lets you display documents by the transaction date, transaction reference number, or invoice number. Note: When Invoice # is selected in multi-store systems, additional sorting by site number also occurs.
(first blank field)	Displays the vendor name.
(second and third blank fields)	Displays the system-assigned vendor number.
Date	Displays the transaction date.
Site	Displays the site where the transaction took place.
Mod	Displays the type of document produced by the transaction.
Invoice	Displays the document number for the transaction.
Ref	Displays the reference number or code entered at the time of the transaction. Note: For vendor credits that were processed in the National Credits screen, this column displays the memo number.
Total Amt	Displays the total amount of the transaction (in history view only).
Charge Amt	Displays the portion of the transaction that you charged to the vendor. Note: In most cases, this amount is equal to the value in Total Amt. However, if you pay part of the vendor invoice with cash or check and then charge the remainder of the invoice, the value in Charge Amt displays the amount charged.
Paid Amt	Displays the amount applied to a vendor charge or the amount paid on a vendor charge (in AP-Ledger view only).
PO	Displays the vendor invoice document number for a purchase.
Check#	Displays the check numbers for accounts-payable checks and easy checks that you used to pay the vendor (in historical view only).
AP Ledger	Displays each charge and payment to a vendor’s account.
History	Displays all transactions that have affected this vendor’s account.
Open Item	Displays the open-item ledger, where you can view or apply payments to outstanding invoices.
Print	Lets you reprint the selected documents or a report listing the vendor’s history.
Research	Lets you view journal entries related to the selected item.