User Accounts in TireMaster Corporate

This help topic is applicable to the following TireMaster application:

TireMaster Point of Sale

TireMaster Plus

TireMaster Corporate

   

All user accounts and security groups are added at the corporate site. Permissions and reports are assigned at the corporate site too.

In TireMaster 9.4.0, passwords can be assigned at both the corporate site and stores. For more information, see Manage Passwords in TireMaster Corporate. Once a user’s password is set at a site, he or she becomes a local user at that site.

Note: If a store and the corporate site share a database, the password for each user is automatically the same for both sites. For more information, see Shared Databases.

In TireMaster Corporate, user accounts are added at the corporate site.

To set up a user account in TireMaster Corporate

1. At the corporate site, select Setup > Users & Permissions. The User List opens.
2. Click Add. The Employee/User Edit screen opens.
3. Define the user’s name, ID, SQL user ID, and e-mail account. For more information, see Add User Accounts.
4. Define the site or sites that the new user is allowed to access.
a. Click Site Selection. The Site List opens.
b. Select the site or sites where the user will log in to TireMaster.
Note: To select multiple sites, press the Ctrl key while making your selections. If the user will be logging in at all sites, select the Select All Sites checkbox.
5. Select the following checkboxes as needed.

Time Clock defines whether the employee’s time worked is tracked with the TireMaster Time Clock.

Mechanic defines whether the user is a mechanic.

6. Assign a password by typing it in both the Password and Confirm fields.
Note: If the corporate site shares a database with a store, this password will also be used at the store. For remote stores, this password will be transmitted to those sites during the next replication cycle. Passwords can be updated at both the corporate site and remote stores. For more information, see Manage Passwords in TireMaster Corporate.
7. To save the new user account, click OK.

User account passwords can be changed at both the corporate site and stores. However, anytime a user’s password is updated at the corporate site, it will change for all sites. Here are some examples:

When a new user account is originally created at the corporate site and replicated to a store, the new user can then change the password at the store. If a subsequent password change occurs at the corporate site, it will override the password assigned at the store.

When a new user account is originally created at the corporate site and replicated to multiple stores, the new user can change the password at each of the stores. In this scenario, the new user might create a unique password for each store. If a subsequent password change occurs at the corporate site, it will override the passwords that were assigned at the stores.

Existing users can update their passwords at the stores as often as they see fit. If those password changes are followed by password changes implemented at the corporate site, the passwords assigned at the stores will be overwritten.

When you need to define whether a user is allowed to log in to a site, you can grant or restrict the user’s site access with one of the following methods.

At the corporate site, you can identify which stores the user is allowed to log in to by selecting them from a list. The user will not have access to the sites that are not selected.

1. At the corporate site, select Setup > Users & Permissions. The User List opens.
2. Select the user whose site assignments you want to change, and click Edit.
3. Click Site Selection. The Site List opens.
4. Select the site or sites that the user is allowed to log in to TireMaster.
Note: To select multiple sites, press the Ctrl key while making your selections. If the user is allowed to log in at all sites, select the Select All Sites checkbox.
5. Type a password in the Password and Confirm fields.
6. Click OK.

To allow a user to log in to a site, you can grant access by assigning a password to the user at that site.

To give a user site access

1. Log in to the site where you want to give the user access.
2. Select Setup > Users & Permissions. The User List opens.
3. Clear the Local Users Only check box.
Note: By default, only the names of active, local users are displayed.
4. Select the user to whom you want to give site access, and click Edit. The Employee/User Edit screen opens.
5. Type a password in the Password and Confirm fields.
6. Click OK. The user’s name will remain on the User List screen when the Local Users Only check box is selected.

Users can log in at all sites until you specify otherwise. To restrict access to a site, remove the user’s ability to log in at that location.

Note: To see which users are allowed to log in at a site, make sure the Local Users Only check box is selected on the User List.

To restrict site access

1. Log in to the site where you want to restrict a user’s access.
2. Select Setup > Users & Permissions. The User List opens.
Note: By default, only the names of active, local users are displayed.
3. Select the name of a user who does not work at your location, and click Edit. The Employee/User Edit screen opens.
4. Clear the Local User check box. A confirmation message appears.
5. Click Yes.
6. Click OK. The user’s name is no longer displayed on the User List.
Note: To view both local and restricted users, clear the Local Users Only check box on the User List.