Voiding AR Easy Checks

To void an AR easy check, you need to create a negative AR journal entry to reverse the check in the customer’s subledger. Then you need to open the Check Reconciliation screen and mark the check as a pending void.

Note: You can also use this process to void checks written to customers in the check register (Check Reconciliation Add screen).

To void an AR easy check

1. On the Customers menu, select Maintenance. The Name Lookup/Entry screen appears.

2. Look up the customer whose easy check you want to void. The Customer Maintenance screen appears. For more information, see Looking Up a Customer.

3. Click the Ledger/History tab.

4. Click Open Item. The Open Item Ledger screen appears.

5. Click AR Journal Entry. The Customer Balance Adjustment screen appears.

6. Enter the following information:

a. Enter the date when the check was originally written in the Date field.

b. Type a reference number or a reason for voiding the check.

7. Create an offsetting entry:

a. Click Add. A journal-entry line appears in the Offsets area.

b. Enter the general ledger account number associated with the bank account that was originally used to write the check.

c. Type the general ledger account name (description).

d. Type the amount of the check that’s being voided as a negative number.

Example: If you’re voiding an AR easy check for $15.00, type -15.00.

e. Change the site number, department, and GL class, if needed.

Note: To look up an account, site, or department number or GL class, press . Then make a selection from the list that appears.

8. Click OK. A confirmation message appears.

9. Click Yes. The Open Item Ledger screen appears.

10. Close the Open Item Ledger and the Customer Maintenance screens.

11. Open the Check Reconciliation screen and mark the easy check as a pending void. For more information, see Marking Pending Voids.