Adding a Reconciliation Code

The process of setting up a reconciliation code includes assigning a vendor and defining which general ledger accounts will be affected by national-account, government-support and adjustment sale activity.

To add a reconciliation code

1. From the Vendors menu, select Nat’l Recon Codes & Credits. The Nat’l/Recon Codes/Credits screen appears.

2. Click Add. The National Recon Code Edit screen appears.

3. Enter the following information:

a. In the RecCode field, type a unique two-character code.

b. Type a description for the reconciliation code.

c. Click Lookup, and select the vendor for the reconciliation code.

Note: This vendor is the local or regional distributor for the national vendor.

4. Assign general ledger accounts to the reconciliation code:

a. Click the field for an account, and press .

b. Select the account you want to assign from the Chart of Accounts, and click OK. For more information about these account entries, see National Recon Code Edit Screen.

c. Repeat steps 4 a and 4 b until all of the accounts are assigned.

5. In the Commission Percentages area, type the expected commission percentage for each type of sale (optional).

Note: The percentages entered here are used to calculate the value that appears in the Com column on the National Credits screen.

6. Assign GL classes to the reconciliation code:

a. Click the field for a sale type, and press . The GL Class Options screen appears.

b. Select the GL class you want to assign and click OK. For more information, see GL Classes.

7. To save the reconciliation code, click OK.

The new code can be assigned to items in the vendor’s product line and customers who have national-account or government-support agreements with the vendor.