Receiving Items on a Purchase Order

When you receive an order, TireMaster creates a receiving document that duplicates the items and quantities on the original purchase order.

Note: When you do not have a purchase order for a shipment, you need to create a receiving document. For more information, see Creating a Receiving Document.

To receive items on a purchase order

1. Select PO & Receiving from the Inventory menu. The PO System screen appears.

2. Make sure the Purchase Orders tab is selected.

3. Select the status Ordered. TireMaster displays the purchase orders for ordered items.

4. Select the purchase order for the delivery that you want to receive and click Receive. The Receiving Document screen appears.

Note: If a receiving document already exists for an order, TireMaster asks if you want to create another receiving document. Write down the RD number on the message and click No. Then click the Receiving Documents tab and select the receiving document that was referenced on the message.

5. Update the reference number and the shipping and contact information if needed.

6. Update the quantities, cost, and federal excise tax for the items if needed.

Note: If you’ve ordered items in bulk, such as valve stems, TireMaster can calculate the cost for each item. For more information, see Calculating an Item’s Per-Unit Cost.

Tip: To view the quantity and cost used for an item on the original purchase order, select the item and click Order Info.

7. If you want to receive items (from this vendor) that are on a different purchase order, click Add PO. Then select the order that includes those items, and click OK.

8. Enter shipping charges, if needed, using one of the following methods:

If there is shipping charge for individual items, type the amount in the Freight column for each line item. The value entered here is included in the item’s cost when it posts to the general ledger.
If there is a shipping charge for the entire order, type the amount in the Freight field (lower-right corner of the screen). The value entered here posts to the general ledger’s freight account. You can select the freight vendor when you price the receiving document.

9. Click Receive. The following message appears: Do you want to price this RD now?”

Note: Depending on your system control settings, you might be required to add a reference number if you haven’t already.

10. Do one of the following:

To price the items on the receiving document, click Yes. For further instructions, see Pricing Items on a Receiving Document.
If you do not want to price the items, click No. The receiving document appears in the Report Window. Print a copy of the receiving document and close the Report Window. The items that you just received will not be added to the inventory until you price them.