Vendor Maintenance Screen

This help topic is applicable to the following TireMaster applications:

TireMaster Point of Sale	TireMaster Plus	TireMaster Corporate

The Vendor Maintenance screen is used for adding vendors and storing vendor account information.

Note: If you're working with a customer account instead, see Customer Maintenance Screen.

vENDOR General Tab

The General tab contains basic information about the selected vendor. This is where you can add, edit, and delete vendor records. If you’re running TireMaster Plus or TireMaster Corporate, you can also access the selected vendor's payment terms.

To see the General tab for TireMaster Plus and TireMaster Corporate, click the following image.

To see the General tab for TireMaster Point of Sale, click the following image.

Item	Description
Prev	Lets you move to the record for the previous vendor on the Vendor List. Note: This button is available for the General tab only. The shortcut key for this button is PageUp.
Next	Lets you move to the record for the next vendor on the Vendor List. Note: This button is available for the General tab only. The shortcut key for this button is PageDown.
Name	Displays the vendor’s name.
Address	Displays the vendor’s street address or P.O. box (if the vendor only has a P.O. box number).
Address2	Displays the vendor’s P.O. box number.
City	Displays the vendor’s city.
State	Displays the vendor’s state.
Zip	Displays the vendor’s zip code.
(blank)	Displays the system-assigned vendor number. The prefix identifies the site where the vendor was added. In TireMaster Plus and TireMaster Point of Sale, the prefix is always 1.
Primary Phone	Displays the vendor’s preferred phone number.
Alternate Phone	Displays an alternate number for contacting the vendor.
Phone Numbers	Lets you enter one or more phone numbers for the vendor. For more information, see .
Contact Type Fields	Does the following: Identifies the contact method assigned to the selected vendor’s phone numbers, email addresses, or both. Lets you define the contact method for phone numbers, email addresses, or both (in add and edit modes).
Number/E-Mail Fields	Does the following: Identifies the phone numbers, email addresses, or both assigned to vendors. Lets you define the phone numbers, email addresses, or both assigned to vendors (in add and edit mode).
Name Fields	Does the following: Identifies the person to whom an email address or phone number is assigned. This entry can also be a description, such as Main Phone. Lets you define the name or description that you want to assign to phone numbers, email addresses, or both (in add and edit mode).
	Lets you move to the previous contact. Available in TireMaster 9.4.0 and newer.
	Let’s you move to the next contact. Available in TireMaster 9.4.0 and newer.
Phone & E-Mail	Lets you access the vendor’s contact list, which includes both phone numbers and email addresses.
Text	Lets you access the screen for sending text messages to the vendor.
Acct Type	Lets you specify the vendor type for the vendor. In TireMaster Plus and TireMaster Corporate, this value defaults to V and it can be changed. In TireMaster Point of Sale, this value is always V.
MFG Code	Not used.
AP/AR	Defines whether this is an AP (vendor) or AR (customer) account.
Credit Limit	Lets you enter the maximum amount you can charge from the vendor. Note: This value is only a visual reminder for you. It does not affect the amounts you charge to a vendor.
Exp Acct	Lets you assign a default expense account to the vendor in TireMaster Plus and TireMaster Corporate. This expense account is automatically entered as the offset account when creating vendor charges for the vendor. Note: If you need to remove this setting, click the Exp Acct field and press . When the Chart of Accounts appears, click Cancel. Then, click Yes to verify that you want to remove the account from the vendor’s record.
1099 Vendor	Lets you indicate whether the vendor is a 1099 vendor in TireMaster Plus and TireMaster Corporate.
W-9 On File	Lets you indicate whether you have IRS form W-9 on file for the vendor in TireMaster Plus and TireMaster Corporate.
TIN#	Lets you define a vendor’s tax identification number in TireMaster Plus and TireMaster Corporate. For individuals, you can enter a social security number instead.
Account #	Lets you record the account number a vendor has assigned to you in TireMaster Plus and TireMaster Corporate. When you pay the vendor with checks, this number prints on the check stubs.
Bank Name	Lets you record the name of the vendor’s bank in TireMaster Plus and TireMaster Corporate.
Routing #	Lets you record the routing number for the vendor’s bank in TireMaster Plus and TireMaster Corporate.
Bank Acct #	Lets you record the account number for the vendor’s bank in TireMaster Plus and TireMaster Corporate.
Notes	Lets you include additional information about the vendor account.
Find	Lets you look up a vendor.
Add	Lets you add a new vendor.
Edit	Lets you update a vendor’s information.
Delete	Lets you remove a vendor from the database if that vendor has never been used on a purchase order or receiving document.
Terms	Displays the payment terms the vendor has given you in TireMaster Plus and TireMaster Corporate.
Un/Combine	Lets you do the following: Select one or more other vendors to inactivate and combine with the current vendor. This option combines the history and ledgers of the selected vendor with those of the current vendor (which is referred to as the master vendor). Separate the selected vendor from the master vendor record that it was previously combined with. This functionality is available in TireMaster 9.4.0 and newer.
OK	Lets you save changes and exit the screen. This button only appears in add and edit mode.
Cancel	Lets you exit the screen without saving any changes. This button only appears in add and edit mode.

Vendor Ledger/History Tab

The Ledger/History tab displays the vendor’s transactional activity. In TireMaster Plus and TireMaster Corporate, this activity includes purchases, returns, payments, and vendor charges. In TireMaster Point of Sale, the ledger/history lists only purchases and returns.

To see the Ledger/History tab for TireMaster Plus and TireMaster Corporate, click the following image.

To see the Ledger/History tab for TireMaster Point of Sale, click the following image.

Note: For information about customer ledgers and account history, see Customer Ledger/History Tab.

Tip: You can limit the number of documents retrieved when looking up a vendor’s history by setting a system control. For more information, see AR/AP Lookup Date .

Item	Description
Search	Lets you narrow down the documents displayed by invoice number, reference number, PO number, check number, or amount.
Sort By:	Lets you display documents by the transaction date, transaction reference number, or invoice number. When Invoice # is selected in TireMaster Corporate, sorting by site number also occurs.
(first blank field)	Displays the vendor name.
(second and third blank fields)	Displays the system-assigned vendor number.
Date	Displays the transaction date.
Site	Displays the site where the transaction took place.
Mod	Displays the type of document produced by the transaction.
Invoice	Displays the document number for the transaction.
Ref	Displays the reference number or code entered at the time of the transaction. Note: When the selected transaction is a vendor credit resulting from a national account or government support sale, this column displays a memo number in TireMaster Plus and TireMaster Corporate.
Total Amt	Displays the total amount of the transaction (only when History is selected).
Charge Amt	Displays the portion of the transaction that you charged to the vendor. Note: In most cases, this amount is equal to the value in the Total Amt field. If you pay part of a vendor invoice with cash or check and charge the remainder, this field displays the amount charged instead.
Paid Amt	Displays the amount applied to a vendor charge or the amount paid on a vendor charge (when AP Ledger is selected) in TireMaster Plus and TireMaster Corporate .
PO	Displays the vendor invoice document number for a purchase.
Check#	Displays the check numbers for AP payment checks and easy checks used to pay the vendor (when History is selected) in TireMaster Plus and TireMaster Corporate.
AP Ledger	Displays each charge and payment posted to a vendor’s account in TireMaster Plus and TireMaster Corporate.
History	Displays all transactions that have affected this vendor’s account.
E-Mails	Lets you email one or more selected documents to the vendor.
Open Item	Displays the open item ledger, which is used for viewing and applying payments to outstanding invoices, in TireMaster Plus and TireMaster Corporate.
Print	Lets you reprint the selected documents or a report listing the vendor’s history.
Research	Lets you view journal entries related to the selected transaction line.

Vendor Aging Tab

The Aging tab displays the balance you owe to the vendor, along with any past-due balances. This tab is available only in TireMaster Plus and TireMaster Corporate systems. To see the Aging tab, click the following image.

Note: For information about the Aging tab on the Customer Maintenance screen, see Vendor Aging Tab.

In TireMaster Corporate, the vendor’s total balance for all sites is displayed at the corporate site and any stores that share a database with the corporate site. At a remote store, however, the balances for only that site are available.

Item	Description
Balance	Displays the total amount you owe the vendor.
Current	Displays the amount you owe the vendor now.
YTD	Displays the total amount of purchases from and charges to the vendor’s account for the current year.
1-30	Displays the amount due to the vendor from tomorrow to 30 days from now.
31-60	Displays the amount due to the vendor in 31 to 60 days.
61-90	Displays the balance due to the vendor in 61 to 90 days.
Over	Displays any balances due to the vendor after 90 days.
Past	Displays any balance that is past due.