Generating AP Payments

You can efficiently generate payments for a group of vendors with the AP Payments screen. When you pay vendors using this method, the payments are automatically applied to their balances. When you process AP payments, you can print checks to give to the vendors or you can record payment that were made with a debit or your bank’s online bill pay application.

Note: You can also pay vendors with AP easy checks. For more information, see Generating AP Easy Checks.

To generate a group of AP payments

1. Select AP Payments from the Vendors menu. The AP Payments screen appears.

2. To sort the charges listed on the screen, click the Due, Name, and Ref check boxes. The numbers 1, 2, and 3 appear next to the check boxes based on the order in which they’re selected.

Note: By default, the charges are sorted in alphabetically.

3. To display only the charges that need to paid by a certain date, type the number of days until that date in the Show Next ____ days field. Then click Refresh.

4. To display only the charges for a single vendor, click Vendor and look up the vendor. For more information, see Looking Up Customer and Vendor Names.

Tip: If you decide that you want to display payments for all vendors, click Vendor. Then click Cancel twice.

5. Define which charges you want to pay and the payment amounts.

a. For each charge you want to pay, type an A in the PAY column.

Tip: To mark payments for all charges, click Mark All. To unapply charges, click UnMark. You can also unmark individual charges by clicking the A in the PAY column and pressing the Space Bar.

b. Change the payment and discount amounts as needed.

6. Complete the payment.

a. Click OK.

b. Click Yes to confirm that you want to process the payment. The Pending Payment Check Listing screen appears.

Note: If you decide that you do not want to generate the payment for one of the vendors listed, clear the check box in the Print column.

c. To generate a Check Edit Report, click Report. Then print the report and close the Report Window.

d. If you want to generate checks to give the vendors, make sure the Print Checks check box is selected. If the payment was processed with a debit card or your bank’s online bill pay application, clear the check box.

7. Click Print.

8. Click Yes. One of the following occurs:

If you printed checks, TireMaster prompts you to verify the checks printed okay. If they did, click Yes and generate a check detail report (if needed). If you need to reprint the checks, click No and follow the on-screen instructions.
If you didn’t print checks, generate the check detail report (if needed).

Note: Depending on how the control Print Checks Return to AP Payments is set, TireMaster either returns to or closes the AP Payments screen. For more information, see Vendor Controls.