Voiding AP Easy Checks

To void an AP easy check (or an electronic payment processed as an easy check), you need to create a vendor charge to reverse the payment in the vendor’s subledger. You also need to mark the payment as a pending void on the Check Reconciliation screen.

Note: You can also use this process to void checks written to vendors in the check register (Check Reconciliation Add screen).

To void an AP easy check

1. On the Vendors menu, select Charges. The Vendor Charges screen appears.

2. Click New. The Name Lookup/Entry screen appears.

3. Look up the vendor whose easy check you want to void. The Vendor Charge screen appears. For more information, see Looking Up Customer and Vendor Names.

4. Enter the following information:

a. Enter the date when the payment was originally made in the Date field.

b. Type a reference number or a reason for voiding the payment.

5. Create an offsetting entry:

a. Click Add. A journal-entry line appears in the Offsets area.

b. Enter the general ledger account number associated with the bank account that was originally used for the payment.

c. Type the general ledger account name (description) and amount of the payment that’s being voided.

d. Change the site number, department, and GL class if needed.

Note: To look up an account, site, or department number or GL class, press . Then make a selection from the list that appears.

6. Click OK. TireMaster prompts you to save the charge.

7. Click Yes.

8. On the Vendor Charges screen, click OK. TireMaster prompts you to print a Charge Edit Report.

9. Click Yes. The Report Window opens.

10. Print the report and close the Report Window. TireMaster prompts you to complete the charges.

11. Click Yes.

12. Open the Check Reconciliation screen and mark the easy check as a pending void. For more information, see Marking Pending Voids.