Voiding AP Payments

To void a payment generated from the AP Payments screen, you need to unapply the payment in the vendor’s subledger. In addition to voiding the payment, this process also removes the entry from the check register (Check Reconciliation screen) and adds the voided amounts back onto the AP Payments screen.

Note: For information about AP payments, see Applying Payments and Vendor Credits.

To void an AP Payment

1. On the Vendors menu, select Maintenance. The Name Lookup/Entry screen appears.

2. Look up the vendor whose payment you want to void. The Vendor Maintenance screen appears. For more information, see Looking Up Customer and Vendor Names.

3. Click the Ledger/History tab.

4. Click Open Item. The Payment Editing screen appears.

5. Click Un-apply. The ROA Unapply screen appears.

6. Select a row for the payment that you want to unapply.

Note: The document-type code PY identifies transactions for which you can void AP payment entries. The number in the Apply Group column identifies a group of bills that was paid.

7. Click OK. A confirmation message appears.

8. Click Yes. The voided entry is added back to the Payment Editing screen.

9. Click OK. TireMaster prompts you to save your changes.

10. Click Yes. TireMaster prompts you to apply the items.

11. If you want to apply items at this time, click Yes. Otherwise, click No.

The check is no longer listed on the Check Reconciliation screen, the payment is unapplied in the vendor subledger, and the voided amounts are added back onto the AP Payments screen.