Casing Credits

This help topic is applicable to the following TireMaster applications:

TireMaster Point of Sale

TireMaster Plus

TireMaster Corporate

At the end of the retreading process you will need to process casing credits if you're adding finished goods to your inventory or if the retreader is buying the finished goods from you.

If you want to add finished retreads to your inventory, you can issue a credit to the customer who originally brought the casings to you.

To issue casing credits to a customer

1. If the Casing Manager isn’t already open, click Invoicing. Then click Core Case on the Open Work Order List.
2. Look up the customer’s order.
a. Display only the orders that have been sent to a retreader. If you’re using the Casing Manager’s default status settings, make sure At Retreader is selected.
Tip: If you know the order number, tag ID, or number for a casing on the order, you can locate the order with the Search by drop‑down list. Select the parameter you want to use (such as number), then type the number or ID and click Find.
b. Select the customer’s order, and click Receive Retreads. The Process Casings screen opens.
3. Select the Buy check box for a casing you want to buy.
4. Do one of the following:

If you originally said that you weren’t buying the casing from the customer, click Yes to verify that you have decided to buy it now. Then click No when you’re asked if the retreader will purchase the finished product.

If you originally said that you would buy the casing from the customer, click No when you’re asked if the retreader will purchase the finished product.

The Receive from Vendor screen opens.

5. Type the cost of the cap and any repairs, miscellaneous costs, and freight charges assessed by the retreader.
6. If it isn’t already filled in, type the amount of the credit you’ll give the customer in the Give Cust field.
7. Click Save.
Note: To post the fees assessed by the retreader, the total needs to equal the sum of the charge and discount. To recalculate the difference, click outside of the Vendor Charge column.
8. Repeat steps 3 through 7 for each additional finished retread you want to buy.
9. Review the amounts listed at the top of the screen (highlighted in cyan). If you need to make any changes, select the casing and click Edit Received Charges.
10. Click Complete. The Report Window opens and displays a credit memo.
11. Generate the credit memos and add the finished retreads to a receiving document.
a. Print the credit memo and give it to the customer. Then close the Report Window. Depending on how the Casing Manager is set up, TireMaster prompts you to look up the cap item or both the cap and casing items.
Note: Whether you need to look up one or both items depends on whether you separated caps from casings in your Casing Manager setups. For more information, see Prepare to Track Casings.
b. Look up the cap item or cap and casing items.
c. Repeat steps 11a and 11b until you are no longer prompted to print credit memos or look up items. The Receiving Document screen opens.
Note: The negative numbers on the receiving document represent the credits you’re giving the customer who originally brought you the casings that are now finished retreads.
12. Receive and price the finished retreads.
a. Click Receive. TireMaster prompts you to price the items.
b. Click Yes. The Vendor Invoice screen opens.
c. Click Complete. The Report Window opens and displays a copy of the vendor invoice document.
d. Print the vendor invoice document and close the Report Window.
13. Close the Casing Manager and the point of sale screens. A duplicate copy of the vendor invoice document can be retrieved from the Historical Vendor Invoices tab on the PO System screen. A charge for the finished retreads posts to the vendor’s (retreader’s) subledger and a credit posts to the customer’s subledger.

If the retreader buys the finished product from you, you need to generate two credits with the Casing Manager. One of the credits is for the customer who originally brought you the casing. (In other words, you’re buying the casing from the customer in order to sell the finished product to the retreader.) The other credit reduces the balance you owe the retreader (because the retreader is buying the finished product from you).

To issue dual casing credits

1. If the Casing Manager isn’t already open, click Invoicing. Then click Core Case on the Open Work Order List.
2. Look up the order.
a. Display only the orders that have been sent to a retreader. If you’re using the Casing Manager’s default status settings, make sure At Retreader is selected.
Tip: If you know the order number, tag ID, or number for a casing on the order, you can locate the order with the Search by drop‑down list. Select the parameter you want to use (such as number), then type the number or ID and click Find. To include all orders, regardless of status, select the Search All check box.
b. Select the order, and click Receive Retreads. The Process Casings screen opens.
3. Select the Buy check box for a casing that you want to buy.
4. Do one of the following:

If you originally said that you weren’t buying the casing from the customer, click Yes to verify that you have decided to buy it now. Then click Yes when you’re asked if the retreader will buy the finished product.

If you originally said that you would buy the casing from the customer, click Yes when you’re asked if the retreader will buy the finished product.

The Receive from Vendor screen opens.

5. If it isn’t already filled in, type the amount of the credit you’ll give the customer in the CR Customer field.
6. Type the amount of the credit that the retreader is giving you in the CR Retreader field.
7. Click Save.
8. Repeat steps 3 through 7 for each additional casing you’re selling to the retreader.
9. Review the amounts listed at the top of the screen (highlighted in blue). If you need to make any changes, select the casing and click Edit Received Charges.
10. Click Complete. The Report Window opens and displays a charge edit report.
11. Print the charge edit report, and close the Report Window. The Report Window re-opens and displays an account credit memo.
12. Print the account credit memo for the customer, and then close the Report Window.
13. Repeat steps 11 and 12 until you’re no longer prompted to print charge edit reports and credit memos. The Casing Manager screen opens.
14. Close the Casing Manager and the point of sale screens. A credit for the finished retreads posts to the vendor’s (retreader’s) subledger and a credit posts to the customer’s subledger.