Permissions

This help topic is applicable to the following TireMaster applications:

TireMaster Point of Sale	TireMaster Plus	TireMaster Corporate

TireMaster's permissions define which program areas users in a security group are allowed to access.

Item	Description
Automatic Calc & Post JE	Lets the user choose whether to have TireMaster make adjusting journal entries automatically when recalculating inventory value (in TireMaster Plus and TireMaster Corporate).
Card Auto-Auth	Lets the user enable or disable auto authorization at point of sale (for systems set up to automatically process credit and debit cards).
Close a Shift	Lets the user close a shift.
Close Day	Lets the user close a day.
Close Day/OverShort	Lets the user proceed with the day end close regardless of whether the system totals for cash, checks, and cards match the actual totals. Available in TireMaster 9.4.0.
Close Month	Lets the user close a month.
Close Month Unlock	Lets the user unlock a month that has been locked.
Close Reports	Lets the user access the closing reports including the mechanic and salesperson reports.
Close Year	Lets the user close the year.
Credit Card Setup	Lets the user access the setup screen for the Merchant Partners credit card processing system.
Credit Limit Clearance	Lets the user start work orders and complete invoices for customers who have gone over their credit limits. This permission also allows users to see a customer’s credit limit on the Invoice Entry screen.
Customer Access	Gives the user permission to access and update parts of customer records that aren’t protected by specific permissions.
Customer Add	Lets the user add a customer.
Customer Combine Customer	Lets the user make a customer account inactive and combine it with another customer’s account.
Customer Delete	Lets the user delete an unused customer record.
Customer Edit Account	Lets the user update a customer’s sales tax, statement, and price level settings. Note: To allow users to update addresses, email addresses, phone numbers, and notes only, assign the permission Customer Edit Contact instead.
Customer Edit Cash Only	Lets the user change a cash only customer to a charge customer or vice versa.
Customer Edit Contact	Lets the user update a customer’s address, phone numbers, email addresses, and notes.
Customer Edit Cred. Limit	Lets the user view and change a customer’s credit limit on the General tab of the Customer Maintenance screen. The Credit Limit field is visible only to users who have this permission.
Customer Edit Information Tab	Lets the user add or update content on the Customer Maintenance screen’s Information tab.
Customer Edit Required PO	Lets the user change the setting for the Require P.O. check box on the General tab of the Customer Maintenance screen.
Customer Ledger View	Lets the user access a customer’s open item ledger.
Customer List Editing	Lets the user update a range of customer or vendor records with Customer List Editing or Vendor List Editing.
Customer Nat Recon Edit	Lets the user assign reconciliation codes to customers. If the user isn’t assigned this permission, the Recon Codes button is disabled on the General tab of the Customer Maintenance screen.
Customer Terms	Lets the user access and make changes to a customer’s payment terms.
Customer Update Salesperson	Lets the user change the salesperson assigned to a customer.
Dashboard View	Lets the user view the TireMaster Dashboard. For more information, see TireMaster Dashboard.
Default Salesman Override	Lets the user override the salesperson for a line item on a work order. This permission is also required for changing the starting salesperson on a work order.
Easy Checks	Lets the user create easy checks (in TireMaster Plus and TireMaster Corporate).
Ext Data Access Read Only	Lets the user extract data from the TireMaster database. Note: In addition to this permission, users also needs to be granted external data access by ASA Support.
Fleet Pricing	Not used.
GL Accounts Add/Edit	Lets the user add or update general ledger accounts and departments (in TireMaster Plus and TireMaster Corporate).
GL Accounts View	Lets the user view the chart of accounts.
GL Check Add	Lets the user add or update a check or its status on the Check Reconciliation screen (in TireMaster Plus and TireMaster Corporate).
GL Check Reconciliation	Lets the user view the Check Reconciliation screen (in TireMaster Plus and TireMaster Corporate).
GL Journal Entries	Lets the user make journal entries and AR journal entries to adjust customer balances.
GL Transaction View	Lets the user view general ledger activity on the GL Transaction View screen (in TireMaster Plus and TireMaster Corporate).
Gross Margin Viewer	Lets the user access and view the gross profit margin for a work order with the GM Viewer. For more information, see GM Viewer .
Inventory Access	Lets the user open the Inventory Maintenance screen and access any inventory menus that aren’t protected by a specific permission.
Inventory Add	Lets the user add inventory items.
Inventory Edit	Lets the user update basic settings for items, such as product codes, descriptions, manufacturer codes, and categories (settings that are on the General tab of the Inventory Maintenance screen).
Inventory Edit Price	Lets the user update prices in each of the following program areas: Site Prices & Quantity screen Inventory List Editing screen Pricing Wizard Price Levels
Inventory GL Code Add/Edit	Lets the user change inventory GL codes (in TireMaster Plus and TireMaster Corporate).
Inventory GL Code Delete	Lets the user delete existing inventory GL codes that have never been used (in TireMaster Plus and TireMaster Corporate).
Inventory GL Code View	Lets the user view inventory GL codes.
Inventory Pricing	Not used.
Inventory Qty Adjustment	Lets the user access the Quantity Adjustment Wizard.
Inventory View Only Price/Cost	Prevents the user from updating items’ price and cost information, by overriding the editing functionality granted by the Inventory View/Edit Cost permission. When both Inventory View/Edit Cost and Inventory View Only Price/Cost are assigned, the user is able to see price and cost information but cannot edit amounts, assign price matrices, or recalculate factor based prices on the Site Prices and Quantity screen.
Inventory View/Edit Cost	Lets the user do the following: View or update an item’s cost on the Site Prices and Quantity screen. View the next cost, last cost, and base cost of items on the Inventory List. View general ledger entries for completed receivings. Print historical receiving documents.
Invoicing Access	Lets the user access quotes, work orders, invoices, ROAs, and paidouts. Also lets the user access the customer screens that are accessible with the Customer Access permission at point of sale.
Invoicing Change Date	Lets the user change the beginning or ending date of an open work order.
Invoicing Edit Printed WO	Lets the user change work orders that have been printed.
Invoicing New Paidout	Lets the user pay an expense with cash from the till.
Invoicing New ROA	Lets the user process payments received from customers.
Invoicing Pop Till	Causes the till to open when users accept cash for completed invoiced at their assigned tills. Note: This option is only available if you have an electronic cash drawer attached to your TireMaster system.
Invoicing Reverse Invoice	Lets users who have the Invoicing Access permission automatically reverse (and create a duplicate of) any customer’s completed invoice.
Invoicing WO Delete	Lets the user delete open work orders and unknown receiving documents (from the Item Tracking screen).
Message Critical Notice	Lets the user access the TireMaster messaging center. Note: In future versions, critical notices could alert users to issues that adversely affect TireMaster.
Message Marketing Notice	Lets the user access the TireMaster messaging center. Note: In future versions, marketing notices could notify users of sales events and describe new TireMaster products and services.
Message Support Notice	Lets the user access the TireMaster messaging center. Note: In future versions, support notices could provide troubleshooting information.
Message Update Notice	Lets the user access the TireMaster messaging center and view messages about the availability of TireMaster updates.
Nat’l Recon Codes/Credits	Lets the user view or edit reconciliation code settings.
Nat’l Recon Credits	Lets the user view or edit credits on the National Credits screen, where credits from national account, government support, or adjustment invoices can be tracked.
Option Cost Change RD Option	Lets the user choose whether to put an option cost item on a receiving document by selecting or clearing a check box on the Option Cost screen. Note: To force users to always put option cost items on receiving documents, assign this permission and set the control Option Cost - Create RD Default to Yes.
Overdue Balance Clearance	Lets the user start work orders and complete invoices for customers who have overdue balances. Note: If the system control Suppress overdue balance warning in POS is set to No, warning messages appear before the override prompts.
Override Document Lock	Lets the user override a security lock that protects a work order from being opened on two workstations at the same time. Note: This override should only be used under special circumstances, such as if a workstation is locked when it has a work order opened. A work order should never be edited on two workstations at the same time.
Payroll Comm Lock/Adjust	Lets the user prevent commission and spiff calculations from being changed. Commissions can be saved and locked for a specified date range when printing the Commission Report.
PO Access/Receiving	Lets the user view, create, and process purchase orders and receiving documents.
PO Edit Locked	Not used.
PO Suggested	Lets the user generate the Inventory Reorder Report and create a suggested purchase order.
PO/Recv All Qtys/Prices	Not used.
PO/Recv Override Price	Not used.
PO/Recv Override Qty	Lets the user change quantities or prices for items on a receiving document or vendor invoice document (VID).
Price Level Change	Lets the user change the price of an item on a quote or work order by making a selection from the global price levels list.
Price Level Override	Lets the user manually change the parts price (by typing a different amount) for items associated with the customer’s assigned price level.
Quotes Admin Templates	Lets the user create quote templates, which can be saved and repeatedly used to serve as a starting point for future quotes.
Quotes Change Tax Level	Lets the user change the tax level used for a quote or quotes.
Quotes Delete Quote	Lets the user delete individual quotes.
Quotes Extend Expired	Lets the user change the expiration date for quotes.
Quotes Lock Override	Lets the user unlock a quote that is open on the same workstation or another workstation.
Quotes Make Work Order	Lets the user turn a quote into a work order.
Quotes Print Quote	Lets the user print a quote or a set of quotes.
Quotes Sell Below Margin	Lets the user override the price of an item and sell it at an amount that doesn’t meet the required margin set in System Controls.
Quotes View Margin	Lets the user view the margin for an item.
Reports Customer	Lets the user print the customer reports.
Reports GL	Lets the user print general ledger reports (in TireMaster Plus and TireMaster Corporate).
Reports Inventory	Lets the user print inventory reports.
Reports Mech/Salesperson	Not used. To limit access to the mechanic and salesperson reports, assign the Close Reports permission.
Reports Month-End	Not used. To limit access to the month end reports, assign the Close Reports permission.
Reprint Documents	Lets the user reprint historical documents.
Save Screen Layout	Lets the user rearrange columns on the Inventory List and the Inventory List Editing screens and save the changes.
Setup	Lets the user access any command on the Setup menu that doesn’t have a specific permission. Also lets the user create custom report tabs.
Setup Interfaces	Lets the user access the setup menu for various applications that are integrated with TireMaster (such as the CARFAX Interface and the Bridgestone National Accounts Interface).
Setup Users/Permissions	Lets the user view, edit, add, or delete user settings, permissions, commissions, and menus. Note: This permission should be granted to the system administrator only.
Skip Electronic Submission	Lets the user submit national account claims manually on systems running electronic claims applications, such as the Firestone National Account Interface and the Goodyear Tire-HQ Interface.
Time Clock Entry of Others	Lets the user do the following: Enter in and out times for other employees Make global time entries (Available in TireMaster 9.4.0) Generate Time Clock Reports for other employees
Time Clock Manual Entry	Lets the user do the following: Enter forgotten in and out times Correct previously-entered in and out times
Vehicle Service Checklist Access	Lets the user access the service checklist from an open work order and from the customer’s record.
Vehicle Service Checklist Add/Edit/Delete	Lets the user add, modify, and delete service checklists.
Vendor Access	Lets the user access any vendor menus that don’t have a specific permission. Note: Some vendor menus are available only in TireMaster Plus and TireMaster Corporate.
Vendor AP Payments	Lets the user access the AP Payment screen and the vendor’s open item ledger (in TireMaster Plus and TireMaster Corporate).
Vendor Charges	Lets the user access the Vendor Charge screen (in TireMaster Plus and TireMaster Corporate). Once the screen is open, the permission does not affect whether the user can add or update vendor charges.
Vendor Reports	Lets the user print vendor reports (in TireMaster Plus and TireMaster Corporate).
Vendor View/Change Bank Information	Lets the user see the vendor’s bank name, routing number, and bank account number.
Work Order Change Tax Level	Lets the user select a different tax level for a work order.
Work Order Change Recon Code	Lets the user perform the following tasks: Choose a different reconciliation code for a work order. Remove the reconciliation code from a work order to change a national account or government support sale to a normal sale. Assign a reconciliation code to a work order to change a normal sale to a national account or government support sale. This functionality is available in TireMaster 9.4.0.
Work Order Sell Below Cost	Lets the user sell items at prices that are below your cost.
ZZ 3rd-Party Add to PO	Lets the user add an item to a purchase order directly from the invoicing screen for selected third party vendors.