Putting Option-Cost Items on a Receiving Document

When you enter the cost of items at point of sale, you can also add them to a new receiving document or an existing receiving document.

To put option-cost items on a receiving document

1. Start a work order or open an existing work order. For more information, see Creating a Regular Work Order.

2. Add each option-cost item to the work order. TireMaster prompts you to enter an item’s cost by turning its line pink.

Note: The quantity entered on the work order will be used on the receiving document.

3. For each option-cost item, except the last one, do the following:

a. Select the line for an item and click Option Cost. The Option Cost screen appears.

b. Type the item’s cost or its corresponding cost replacement code in the Option Cost field. For more information, see Cost-Replacement Codes.

Note: If the item included FET when it was received, also include the FET in the cost.

c. Make sure the Put Item on a Receiving Document check box is selected.

Note: TireMaster enters the invoice number in the Reference field.

d. Click Vendor, and look up the name of the vendor who sent the item. For more information, see Looking Up Customer and Vendor Names. One of the following occurs:

Information for a newly-created receiving document is added to the Option Cost screen.
The Open Receiving Documents screen appears. To add the option-cost item to an existing receiving document, select one of the receiving documents listed and click OK. To put the item on a new receiving document, click Cancel instead.

e. Change the reference number for the receiving document, if needed.

f. Click OK to save your changes and close the Option Cost screen.

4. For the last option-cost item on the work order, do the following:

a. Repeat steps 3 a through 3 e.

b. Select the Receive and Price check box.

c. Click OK. The Receiving Document screen appears.

5. Receive the items.

a. Click Receive. TireMaster prompts you to price the order.

b. If you want to price the order now, click Yes and complete the vendor invoice document. For more information, see Pricing Items on a Receiving Document. To price the items later, click No. When you’re done with the receiving, the Invoice Entry screen appears.

6. Exit the work order or complete the invoice.

Note: Receiving documents created when entering an item’s cost are not updated automatically when the work order or information on the Option Cost screen is changed (for example, if you delete an item off the work order). Therefore, if you make a change at point of sale, you need to go to the PO system to update the receiving document. Likewise, if you change the receiving document, you might also need to update the work order or the entries on the Option Cost screen.