Inventory in TireMaster Corporate

Inventory items can be added at both the stores and the corporate site, however, you should add items at the corporate. This practice prevents problems that can occur when employees at one store want to add an item that already exists at another store. Stores can maintain different prices and quantities for items at their respective sites. For more information, see Add and Manage Items and Pricing.

If you add an item at a store, employees at that store and the corporate site can update any of its settings. Another store, however, can only update prices for that site. For example, if you add an item at Store A, Store B cannot make changes to the basic information for that inventory item. However, Store B can set a different price for the item than Store A.

In TireMaster Corporate, only the corporate site can create add-on packages. Although the same add-on packages are available for all sites, you can vary which items are assigned and how they are set up for each site. For more information, see Add-On Packages.

Inventory categories and groups can only be set up at the corporate site. Although manufacturer codes can be added at all sites, ASA recommends that you maintain them at the corporate site to ensure that everyone in your organization follows the same standards. For more information, see Inventory Categories and Groups and Manufacturer Codes.

By setting a group of system controls that are effective system wide (corporate controls), you define the inventory costing method, the default inventory category, the shop supplies item, and whether an item’s base price should be used as its last cost (if the current last cost is $0). The store controls for inventory include settings that affect shop supplies, the availability of A–E price levels on the Inventory List, and whether and item’s base price is used instead of its last cost on purchase orders. For more information, see Inventory Controls.

Sales and receiving history for all sites is available at the corporate site only. A store can only see an item’s sales and receiving history for that store. For more information, see Inventory History.

Both the corporate site and the stores can edit prices for items. For stores, prices affect only the site at which they’re set. The corporate site can also update prices with the Pricing Wizard and the Inventory List Editing screen. Any price changes made at the corporate site take effect at all locations once a replication cycle is completed. For more information, see Pricing Wizard and Update Information for Multiple Items .

When changing an item’s margin or markup, you can update the factor and operator at either the corporate site or the stores. Because only the corporate site can access the Pricing Wizard, the corporate site must always recalculate prices before the changes go into effect. For more information, see Pricing Wizard.

Price levels, which are available for all sites, can be set up at the corporate site. Because price levels use a site’s price settings to calculate the price, you might see some inconsistencies in pricing among your stores. To keep an item’s price the same at all stores, use the item’s base price when setting up price levels. For more information, see Price Levels.

In TireMaster Corporate, you can view on-hand quantity information for other sites in one of the following ways:

Look at the Other Sites column on the Inventory List. It shows a combined total of the on-hand quantities for all of the other sites.

Click the Other Site button at the bottom of the Inventory List to open a screen that shows the available and on order quantities for each of the other sites.

Refer to the site specific on-hand quantity information displayed at the bottom of the Inventory List. For this scenario, a manager or system administrator at your location needs to define the sites whose on-hand quantity information will be available at your store. For more information, see Define Site-Specific Quantity Information.

Define Site-Specific Quantity Information

Each location can define whether on-hand quantity information for one or more of the other sites is included on the Inventory List, and if so, how it’s displayed.

Note: The settings described in this section need to be completed at the corporate headquarters and each of the stores.

To define site specific quantity information

1.

Select Setup > Sites. The Site List opens.

2.

Select the site you want to update, and click Edit.

3.

If you want employees at your location to see on-hand quantity information for the selected site, complete the following settings. Otherwise, go to step 4.

a.

Type a nickname for the site in the Disp Name (display name) field.

b.

For the status, select the Active check box.

c.

To indicate the column position for this site’s information, type the corresponding number in the Sort Order field. For example, if the column for this site should be in the second position, type 2.

d.

Go to step 5.

4.

If you want to exclude this site’s on-hand quantity information from the Inventory List at your location, make sure the Active check box is clear.

5.

To save your changes, click OK.

6.

Repeat steps 1 through 5 for each of the remaining sites.