Accounting in TireMaster Corporate

This help topic is applicable to the following TireMaster application:

TireMaster Point of Sale

TireMaster Plus

TireMaster Corporate

   

In TireMaster Corporate, accounting is handled entirely by the corporate site. The following can be set up and changed only at corporate:

Chart of accounts

Payment (bank) accounts

Fiscal calendar

GL class options

Inventory GL codes

GL financial statement design

GL ranges

Sales tax rates and levels

Credit cards

Because credit cards are set up at the corporate site, they’re available at all sites. Therefore, you need to let your employees know which credit cards they can use at their respective sites.

Although stores cannot access TireMaster’s accounting system, they can press  to display the chart of accounts and select accounts for paidouts, accounts receivable adjustments, easy checks, and other transactions. Stores can also view the fiscal calendar. However, only employees at the corporate site can close fiscal periods.

Only users at the corporate site can view and post journal entries, either manually or automatically (from completed documents). When a document is completed at a store, the resulting journal entries aren’t actually posted from the store’s location. The next time that store’s data is updated, the corporate site checks for any conflicts and then posts the journal entries. Journal entries that affect accounts at multiple locations can also be created at the corporate site.

Example: If some advertising was purchased by an employee at the corporate site, you could create journal entries to divide the expense among all locations.

Although stores cannot view journal entries, they can view and reprint documents they’ve completed (such as invoices and purchase orders) that generated the journal entries.

When setting up bank accounts, you need to define which site each bank account is for and you need to assign a default bank account for each site. Users at the corporate location can access all bank accounts from the Check Reconciliation screen, while users at a store can see only the bank accounts for their location.

The interstore offset account makes it possible for you to perform transactions between stores in TireMaster Corporate while maintaining a balanced general ledger for each site.

Without an interstore offset account, a transaction involving two sites would show the company as a whole in balance but the general ledgers for the individual sites would be out of balance. The interstore offset account is typically a liability or expense account. Once you create the interstore offset account, you need to complete a setting for it in System Controls.

To set up an interstore offset account

1. At the corporate site, add a new account called Interstore Offset. For more information, see Update the Chart of Accounts.
Note: If you’re using the default chart of accounts for TireMaster, you should put this account in the 2000–2999 range.
2. Define the interstore offset account in System Controls.
a. At the corporate site, select Setup > System Controls.
b. Click the Enterprise tab and make sure Corporate Controls is selected.
c. Select Interstore Offset - Major Account, and press Enter. The following message appears:

“This interstore offset account will be used automatically by the system and cannot be edited once specified. Are you sure you want to continue?”

d. Click Yes. Then select the account you created in step 1 from the Chart of Accounts, and click OK.
Note: Make sure to select the correct account for this setting. If you select the wrong account, you will have to call ASA Support to change it.
e. Close the System Controls screen.